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Kadlec Executive Assistant in Richland, Washington


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Kadlec has an exciting opportunity for a Executive Assistant to join our growing Strategic Services team located in Richland, Washington!

Shift Details: Full time, 1.0, Day Shift


Minimum Requirements:

  • Two (2) years college-level course work in business administration, office management, secretarial training or related field or equivalent education/experience

  • Five (5) years executive office/administrative support experience

  • Experience with a variety of software applications, including Microsoft Office, Word, Excel, PowerPoint, Outlook and Adobe Acrobat

  • Able to obtain, a Notary license

Preferred Qualification:

  • Experience in a medical office/hospital setting and/or legal office/law firm and medical terminology/and/or legal terminology

  • Bi-lingual or multi-lingual skills

Duties include, but are not limited to, the following:

As an Executive Assistant you will be under the general direction of the Chief and/or Executive Director, the Executive Assistant perform highly responsible and complex administrative assistance and coordinates daily operations to assure smooth, timely and efficient operation of the Executive Offices; Serves as a liaison between the Senior Management, Board members, community, physicians, directors, nursing and ancillary staff to facilitate an efficient flow of information through the Executive Offices; Relieves assigned Executive(s) and/or Director(s) of clerical and administrative duties, including, but not limited to managing calendars as well as coordinating all logistics relating to a variety of senior meetings, preparing agendas, taking minutes, room set-up, etc. Supports the Mission and Vision of Kadlec and its Subsidiaries.

  • Demonstrate and sustain compliance with the Caregiver Expectations and Code of Conduct

  • Provide administrative and project support to Chief and/or Executive Director

  • Plan and perform complex administrative office duties and project facilitation/coordination requiring considerable independent judgment, under the direction of the Executive(s) and/or Director(s)

  • Coordinate the contracting process, including the preparation and/or revision of contracts, contract addendums and/or leases, as well as the completion of contract checklists and contract summaries, and interacts with legal counsel or representatives

  • Develop agendas and meeting packets and records and prepares meeting minutes for various high level meetings

  • Handle highly confidential and sensitive information with discretion

  • Compose edits and types correspondences, prepares newsletters and reports, as necessary

  • Receive and greet physicians, employees and visitors; responding to questions, comments or concerns; explains programs, policies and procedures within scope of authority

  • Set up and maintains Kadlec files, as applicable

  • Schedule appointments, conferences and meetings, both within and outside the Medical Center, and involving multiple parties

  • Maintain the calendar of Chief and/or Executive Director using his/her time efficiently utilizing Microsoft Outlook

  • Interact in a professional manner with physicians, physician offices/management, Board members, other professionals such as attorneys, financial advisors, and visitors

  • Promptly picks up and appropriately screens incoming calls for Kadlec Administration offices when other Executive/Administrative Assistants are unable to respond in a timely manner

  • Coordinate follow-up action items and requirements of regulatory agencies for the Chief and/or Executive Director

  • Coordinate registration, attendance, travel schedules and lodging accommodations for Chief and/or Executive Director, as required

  • Work collaboratively to ensure projects are completed in a timely manner by offering assistance to others

  • Open, sort and distribute mail for the Chief and /or Executive Director, maintaining confidentiality as required

  • Assist in the facilitation and/or coordination of projects as directed by the Chief and/or Executive Director

  • Arrange special events as directed by assigned by the Chief and/or Executive Director

  • Coordinate with the Chief and/or Executive Director to ensure a smooth and timely flow of information

  • Provide Notary Public services for employees, physicians, and patients, as applicable

  • Review, edit and approve timecards for executives and employees as designated

  • Adhere to standard policies as outlined in department related to infection control, fire and safety, hazardous chemicals, personnel policies, and departmental procedures

We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit


Our Mission

Provide safe compassionate care. We promise to answer the call of every person we serve; to know them, care for them and ease their way. We are committed to safety, compassion, respect, integrity, stewardship, excellence and collaboration.

About Us

Located in sunny Tri-Cities, WA, Kadlec is the largest non-profit healthcare provider in the region. Kadlec is the premier choice for customer service excellence, providing compassionate healthcare by combining cutting-edge technology and innovation with evidence-based, patient-focused care. Kadlec does not unlawfully discriminate on the basis of race, sex, sexual orientation, age, color, religion, national origin, genetic information, marital status, veteran status, disability status, or any other characteristic protected by Federal, State, or Local Law. EOE. To learn more, click here: https://kadlec.jobs/about-us/

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Washington-Richland

Req ID: 307654