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Kadlec Operating Room Materials Inventory Specialist - ASC in Richland, Washington


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Kadlec has an exciting opportunity for a Operating Room Materials Inventory Specialist ASC to join our growing Materials Management team located in Richland, Washington!

Shift Details: Full time, 1.0 FTE, Day Shift.


Minimum Requirements:

  • Three (3) years healthcare materials management and/or purchasing experience required.

Preferred Qualifications:

  • Associate's Degree in Business from an accredited educational institution.

  • 1 year perioperative experience.

  • Bi-lingual or multi-lingual skills.

Duties includ e, but are not limited to, the following:

• Demonstrate and sustain compliance with Kadlec Caregiver Expectations Standard of Excellence and Code of Conduct.

• Understand, embrace, and instill Kadlec’s Mission, Vision and Values.

• Act as liaison with Sterile Processing and Operating Room personnel to communicate in-coming and out-going instrumentation/implants and/or equipment to insure needed coverage for upcoming surgeries.

• Coordinate with scheduler, physicians and staff for special requests of equipment or instrumentation as needed.

• Assure all non-stock supplies are re-ordered in a timely manner.

• Work with physicians regarding capital equipment requests.

• Complete requests for contingency funds as needed.

• Communicate with incoming physicians to insure their transitions are as seamless as possible.

• Facilitate the gathering and dissemination of pertinent information related to their transfer to Kadlec Regional Medical Center.

• Assist in preparation of material and service budgets.

• Ensure adherence to budget using monthly detail reports as a guide.

• Verify Operating Room invoices for accuracy.

• Investigate any discrepancies and reconciles as necessary.

• Interview sales representative and vendors in conjunction with Materials Management to obtain OR specific information.

• Establish and maintain professional and ethical relationships with vendors.

• Keep informed of new OR products/equipment and shares with physicians and staff.

• Review current charge-master with manager/s and updates as new inventory is introduced.

• Collaborate with nurse manager to evaluate cost-efficiency of billing.

• Review surgical schedule daily to anticipate inventory/billing needs.

• Make regular rounds in surgical suite and of specialty carts to anticipate outdated inventory.

• Ensure inventory is current and rotated.

• Monitor equipment control including maintenance and repair records in collaboration with biomedical engineer.

• Assure compliance with established Federal and State laws and regulations, group purchasing organization requirements and Kadlec’s policies and procedures.

• Operate a variety of office equipment including computers, calculator, facsimile, copier and telephone.

• Use a variety of software applications such as Microsoft Excel, Microsoft Word.

• Service as a liaison for updating preference cards and maintaining the resource catalog.

• Compile all documents required by the FDA for allograft accreditation. (These documents are in accordance with AAAHC standards and must be kept current).

• Interface with Risk Management regarding any potential issues that may arise relating to products used as well as procedures performed.

• Adhere to standard policies as outlined in department related to infection control, fire and safety, hazardous chemicals, personnel policies and departmental procedures.

• Attend all required safety training programs and can describe his/her responsibilities related to general safety, department/service safety, and specific job-related hazards.

• Coordinate with other facilities when items are loaned or sold.

• Complete the billing process with accounting to reconcile that appropriate charges are administered.

• Facilitate as needed for product returns and proper reporting of product failures.

• Demonstrate respect and regard for the dignity of all patients, families, visitors, and fellow employees to ensure a professional, responsible and courteous environment.

• Promote effective working relations and works effectively as part of a department/unit team.

We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit


Our Mission

Provide safe compassionate care. We promise to answer the call of every person we serve; to know them, care for them and ease their way. We are committed to safety, compassion, respect, integrity, stewardship, excellence and collaboration.

About Us

Located in sunny Tri-Cities, WA, Kadlec is the largest non-profit healthcare provider in the region. Kadlec is the premier choice for customer service excellence, providing compassionate healthcare by combining cutting-edge technology and innovation with evidence-based, patient-focused care. Kadlec does not unlawfully discriminate on the basis of race, sex, sexual orientation, age, color, religion, national origin, genetic information, marital status, veteran status, disability status, or any other characteristic protected by Federal, State, or Local Law. EOE. To learn more, click here: https://kadlec.jobs/about-us/

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Washington-Richland

Req ID: 313221